Privacy Policy

Effective Date: October 11, 2026

Last Updated: October 11, 2026

1. Introduction

Welcome to JobFitter.

JobFitter ("JobFitter," "we," "us," or "our") is an AI-powered hiring intelligence platform operated by 160Bits LLC. Our platform helps candidates discover relevant career opportunities and enables employers and recruiters to identify, evaluate, and connect with potential candidates through intelligent matching technology.

We respect your privacy and are committed to protecting your personal information.

This Privacy Policy explains how we collect, use, process, share, retain, and protect information when you access or use JobFitter, including our website, applications, and related services (collectively, the "Services").

By using JobFitter, you acknowledge that you have been provided this Privacy Policy. Where required by applicable law, we will obtain your consent for specific processing activities.

2. Information We Collect

We collect information you provide directly, information generated through your use of our Services, and information received from authorized third-party services.

2.1 Account Information

When you register or maintain an account, we may collect:

• Name and email address.
• Account credentials and authentication information.
• Account type, preferences, and settings.
• Organization affiliation and professional role.
• Billing and subscription information.
• Communications with our support team.

2.2 Candidate Information

When you create or maintain a candidate profile, we may collect and process:

• Resumes, employment history, and professional experience.
• Education, certifications, qualifications, and skills.
• Professional interests and job preferences.
• Location and work authorization information, where provided.
• Career objectives and occupation classifications.
• Information provided in profile descriptions and uploaded documents.
• Job interests, invitation responses, and hiring pipeline activity.

You are responsible for ensuring that information you submit is accurate and that you have the right to provide it.

2.3 Employer and Organization Information

When employers or recruiters use JobFitter, we may collect:

• Organization names, descriptions, and contact information.
• Job postings, qualifications, and hiring requirements.
• Team member information and assigned permissions.
• Candidate evaluation and recruitment activity.
• Invitations, hiring decisions, and pipeline updates.
• Subscription, billing, and credit usage information.

2.4 Automatically Collected Information

When you access our Services, we may automatically collect:

• IP address and approximate geographic location.
• Browser type, operating system, and device information.
• Pages visited, interactions, and feature usage.
• Access timestamps, diagnostic information, and error logs.
• Cookies and similar technologies used for authentication, security, analytics, and platform functionality.

3. How We Use Your Information

We use personal information to operate, maintain, secure, and improve JobFitter.

Specifically, we may use your information to:

1. Create and manage candidate and employer accounts.
2. Analyze candidate qualifications and job requirements.
3. Generate AI-powered job matches and recommendations.
4. Facilitate candidate interest, employer invitations, and recruitment workflows.
5. Enable communications between eligible candidates and employers.
6. Process subscriptions, payments, and platform credits.
7. Deliver account notifications and service-related communications.
8. Provide customer support and respond to inquiries.
9. Detect fraud, prevent abuse, and enforce our Terms of Service.
10. Monitor performance, troubleshoot issues, and improve platform functionality.
11. Comply with applicable legal and regulatory obligations.

We do not sell personal information to third parties.

4. Artificial Intelligence and Automated Matching

Artificial intelligence is central to JobFitter's functionality.

Our platform uses AI and related technologies, including semantic analysis, machine learning, embeddings, and automated scoring, to evaluate professional qualifications and identify potential matches between candidates and job opportunities.

These processes may include:

• Extracting professional information from resumes and profiles.
• Identifying relevant skills, occupations, and qualifications.
• Comparing candidate profiles against job requirements.
• Generating compatibility scores, matching tiers, and recommendations.
• Identifying potential qualification gaps.
• Updating recommendations as candidate profiles or job requirements change.

AI-generated recommendations are decision-support tools, not guarantees of employment, candidate suitability, or hiring outcomes.

Employers remain responsible for their recruitment decisions, including evaluating candidates, conducting interviews, and determining hiring outcomes.

Where applicable law provides rights concerning automated decision-making, individuals may contact us to exercise those rights.

We may use third-party AI service providers to process information necessary for these functions, subject to appropriate contractual and security safeguards.

5. Candidate Profile Visibility and Employer Access

JobFitter facilitates connections between candidates and employers while providing controls over the visibility of candidate information.

Depending on your account settings and your interactions with employers:

• Employers may receive candidate recommendations, compatibility assessments, and limited professional information.
• Candidates may indicate interest in particular job opportunities.
• Employers may invite candidates to participate in recruitment activities.
• Accepting an employer invitation authorizes the relevant employer to access your full candidate profile, including information that may otherwise be restricted by your profile privacy settings.
• Employers may retain information already lawfully accessed for legitimate recruitment, recordkeeping, or compliance purposes, subject to applicable law.

Candidates should review their profile information and understand the visibility implications before accepting an invitation.

JobFitter does not guarantee that information previously viewed, downloaded, or lawfully retained by an employer can be recalled or deleted from that employer's independent systems.

6. Messaging and Recruitment Communications

JobFitter provides communication features that allow eligible candidates and employers to exchange messages related to recruitment opportunities.

We may process and store:

• Message content and associated attachments.
• Sender and recipient information.
• Conversation timestamps and delivery status.
• Recruitment-related communications and activity records.

Messages may be accessible to the participants and, where necessary, authorized personnel or service providers for security, support, legal compliance, or investigation of platform misuse.

Users should avoid sharing sensitive personal information through messages unless necessary for a legitimate recruitment purpose.

7. How We Share Information

We share information only as necessary to operate our Services, fulfill legitimate business purposes, comply with applicable law, or as otherwise disclosed in this Policy.

7.1 Employers and Recruiters

Candidate information may be shared with employers and authorized recruitment team members according to platform functionality, profile visibility settings, and recruitment interactions.

7.2 Third-Party Service Providers

We use third-party services to support our operations, including:

• Cloud hosting and data storage.
• AI processing and machine learning.
• Payment processing and subscription management.
• Analytics and performance monitoring.
• Email delivery and notifications.
• Security, authentication, and fraud prevention.

These providers may process information on our behalf or, in some cases, as independent controllers under their own privacy terms.

We seek to limit the information shared to what is reasonably necessary for the relevant services.

7.3 Legal and Security Requirements

We may disclose information when reasonably necessary to:

• Comply with applicable laws or lawful legal requests.
• Protect the rights, property, and security of JobFitter and its users.
• Investigate fraud, abuse, or violations of our policies.
• Establish, exercise, or defend legal claims.

7.4 Business Transfers

If JobFitter or 160Bits LLC undergoes a merger, acquisition, restructuring, or sale of assets, relevant information may be transferred as part of that transaction, subject to applicable privacy obligations.

We do not sell users' email addresses, resumes, candidate profiles, or other personal information to data brokers or third-party marketers.

8. Payments, Subscriptions, and Credits

JobFitter may offer free credits, paid credits, subscriptions, and other paid features.

We may maintain records relating to:

• Credit awards, purchases, and deductions.
• Subscription plans and payment status.
• Transaction history and invoices.
• Account activity associated with credit usage.
• Suspected fraudulent or abusive transactions.

Payments may be processed by third-party payment providers. Payment information handled directly by those providers is subject to their security practices and applicable privacy policies.

We may retain limited account identifiers, including privacy-protected email identifiers, after account deletion to prevent repeated claims of promotional or signup credits and other platform abuse.

Such information will be used for legitimate fraud-prevention purposes and retained only as long as reasonably necessary, subject to applicable law.

9. Data Retention and Account Deletion

We retain personal information for as long as reasonably necessary to provide our Services, fulfill the purposes described in this Policy, and meet applicable legal obligations.

When you request account deletion, we will delete or anonymize personal information that is no longer necessary, subject to applicable exceptions.

Certain information may be retained for legitimate purposes, including:

• Preventing fraudulent registrations and repeated signup-credit claims.
• Maintaining financial and transaction records.
• Investigating security incidents or platform abuse.
• Resolving disputes and enforcing agreements.
• Complying with legal and regulatory obligations.

Where feasible, we use data minimization and privacy-protective techniques for information retained after account deletion.

Deletion of your JobFitter account does not automatically remove information that employers or other third parties have independently and lawfully retained.

You may request account deletion through our Contact Support form. We will review and process requests in accordance with applicable law.

10. Data Security

We take reasonable technical, administrative, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, misuse, and loss.

These measures may include access controls, authentication mechanisms, encryption, monitoring, and restrictions on access to sensitive information.

However, no internet-based service or electronic storage system can guarantee absolute security.

Users are responsible for protecting their account credentials and notifying us if they suspect unauthorized access.

11. Cookies and Analytics

JobFitter may use cookies and similar technologies to:

• Maintain secure login sessions.
• Remember user preferences.
• Support essential website functionality.
• Analyze website traffic and platform usage.
• Detect suspicious activity and improve security.

Some cookies are essential to the operation of our Services, while others may support analytics and performance improvements.

Where required by law, we will provide appropriate choices regarding non-essential cookies and similar technologies.

You may also manage certain cookie preferences through your browser settings.

12. Your Privacy Rights and Choices

Depending on your location and applicable law, you may have the right to:

• Access personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your personal information.
• Request a portable copy of certain information.
• Object to or restrict certain processing activities.
• Withdraw consent where processing relies on consent.
• Exercise applicable rights concerning automated decision-making.
• Opt out of certain uses or disclosures of personal information where required by law.

You may also update certain profile information and privacy preferences directly through your JobFitter account.

We will evaluate and respond to privacy requests within the timeframes required by applicable law. We may need to verify your identity before fulfilling certain requests.

We will not unlawfully discriminate against users for exercising their privacy rights.

13. International Data Processing

JobFitter serves users in the United States and internationally.

Your personal information may be processed or stored in countries other than your country of residence, including countries with different data protection laws.

Where required, we will use appropriate safeguards for international data transfers, which may include contractual protections and other legally recognized transfer mechanisms.

For individuals in jurisdictions where the General Data Protection Regulation (GDPR) or similar legislation applies, our processing activities may rely on applicable legal bases, including:

• Performance of a contract.
• Compliance with legal obligations.
• Legitimate interests, where permitted and not overridden by individual rights.
• Consent, where required.

These legal bases depend on the specific purpose and circumstances of the processing.

14. Age Requirements

JobFitter is intended exclusively for individuals who are 18 years of age or older.

We do not knowingly permit individuals under 18 to create accounts or use our Services.

If we become aware that we have collected personal information from someone under 18 in violation of this requirement, we will take appropriate steps to delete the information, subject to applicable legal obligations.

15. Third-Party Websites and Services

JobFitter may contain links to third-party websites, employer websites, and external services.

We are not responsible for the privacy practices or content of third-party websites that we do not control.

We encourage users to review the privacy policies of those services before providing personal information.

16. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our Services, technology, business practices, or legal requirements.

When changes are made, we will update the "Last Updated" date at the top of this page.

Where required by applicable law, we will provide additional notice or obtain consent before implementing material changes.

Your continued use of JobFitter following an update does not replace any consent required by law.

17. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or how your personal information is handled, please contact us through the Contact Support form available on the JobFitter website.

For privacy-related requests, please indicate that your inquiry concerns personal information, privacy rights, or account deletion.

JobFitter

Operated by 160Bits LLC

Website: https://thejobfitter.com

Contact: Contact Support form

We will review your inquiry and respond in accordance with applicable legal requirements.